Call For Proposals

Call for Program Proposals
Visionary Archives
2020 Society of Southwest Archivists Annual Meeting


Submission Deadline: November 15, 2019

The 2020 Program Committee invites submissions for 60 or 90-minute sessions. Proposals are welcome on any subject or skill relevant to the archives or records management professions. Proposals will be evaluated on the completeness of the description, diversity of the speakers, and the originality of the topic. Because the 2020 SSA conference will be held concurrently with the 2020 Open Access Symposium, topics with potential cross-over to a scholarly communications audience are encouraged. The deadline for submissions is November 15, 2019. Please submit session proposals using the online form. Send any questions to Amy.Rushing@utsa.edu, Program Committee Chair. If your proposal is accepted, each speaker is expected to attend the conference (sorry, we cannot accommodate virtual presentations) and to pay the conference registration fee.

This year’s conference theme is “Visionary Archives,” and proposals that concern non-traditional partnerships, advocacy, equitable access for underrepresented groups, digital preservation, and/or innovative projects are of particular interest.

Specific areas of member interest include:

  • Project management
  • Primary Source Instruction
  • Open educational resources
  • Disaster recovery
  • Supervision, mentoring, and personnel management in archives
  • Donor relations
  • Technical services and metadata
  • Non-academic archives/lone arrangers
  • Web archiving and born-digital records
  • Digital humanities
  • Outreach
  • Community archives
  • Legal issues

The 2020 Program Committee has created a Google spreadsheet to be used as an informal tool to connect individuals who are seeking ideas and/or collaboration on session proposals for the 2020 Annual Meeting.

Session formats may include, but are not limited to:

Panel Discussion: A traditional session with three to five speakers, each giving 10-15 minute presentations on a single theory or perspective on a given topic, followed by time for questions. Prepared papers are not required, the Moderator/Chair is usually one of the speakers.

Roundtable Discussion: Less formal than a Panel Discussion, a Roundtable session consists of one to three presentations of 10 minutes each that describe a theory, issue, or initiative followed by small group discussions where participants and speakers share ideas. A session Chair is not required.

Lightning Talks: A large panel of eight to ten speakers that deliver 5 minute talks on a common theme or issue, keeping a lively pace and sharing relevant take-away ideas. A session Chair is required to compile presentation materials and maintain the time schedule.

Skills Training: Are you a whiz at making phase boxes? Know how to use Excel like a pro? Have experience building exhibits of paper items? Share your skills with other members in a mini-workshop setting. Focus on one or two skills that can be shared in a 60 or 90-minute session. Skills Training sessions can have one or two speakers, and a moderator to assist with materials. Proposals should include details of the speaker’s relevant experience or training.

Your format choice will not affect the Program Committee’s decision. The Committee may, however, recommend that the proposed format be changed if it believes that a different format may better serve the session’s learning objectives or desired audience.

*New this year and coming soon! Pop-up sessions and Working Group sessions: Pop-Ups focus on ideas and content that may have “popped up” since the original submission deadline (November 15, 2019). Working Group sessions help facilitate conversations around topics or special interests that require more focused discussion. We will make a separate call for Pop-Up and Working Group sessions in Spring 2020. Do not use the session proposal form for Pop-Ups….just stay tuned!

Thank you from the 2020 Program Committee:

Amy Rushing, Chair
Daniel Alonzo
Bria Corry
Elizabeth Cruces
Julie Judkins
Shannon Lausch
Kera Newby
Trish Nugent
Portia Vescio